WJ’s Construction Document Management

Although bluelines and reproductions of various types are inherent to the design phase of every project, it is at bid time when sets of bluelines and books of specifications are required in large quantities. It is, also, a time when all parties are pressed to provide accurate and timely information. Usually, time is of the essence.

It is during this time when the WJ’s Construction Document Management (WJ’s CDM) program eases the stress and facilitates the distribution of bid documents by providing a comprehensive blueprinting and copying service.

What Is WJ’s CDM?
WJ’s Construction Document Management is a comprehensive, coordinated service for the copying, distribution, and accountability of bid documents (blueprints and/or specifications). WJ’s CDM provides bid documents “on demand” to bidders allowing them maximum time to prepare and submit a responsible bid.

Is It a New Concept?
WJ has been copying and distributing drawings and specifications as part of their total reprographic services since 1991. The WJ’s CDM program grew out of the traditional printing of bid documents into a focused and integrated service where performance and accountability is stressed.

Who Uses WJ’s CDM?
Architects, engineers, property owners, developers, construction managers, general contractors, and facilities managers, as well as various governmental agencies who require contractors and subcontractors to review drawings, specifications and submit bids represent the majority of document submitters. WJ has worked with all of these professional groups on a variety of new construction and renovation projects.

How Does WJ’s CDM Work?

1. WJ holds in safe keeping a set of original reproducible drawings and specifications.
2. Bidders are advised that bid documents are available for purchase from WJ.**
3. Bidders place orders for drawings and specifications directly with WJ and arrange for delivery and payment at the time the order is placed. Complete and/or partial sets (if allowed) of documents may be ordered.
4. Drawings and specifications are printed to order, avoiding the extra expense of overprinting when large quantities are ordered in advance.
5. WJ takes on full responsibility for all the record keeping, including a complete listing of the contractors and subcontractors receiving bid documents and addendums. Then upon completion of the bidding cycle, these lists are delivered to the document submitters.

** Payment for copying and distribution varies from one job to another. However, if participating bidders pay for the documents at time of purchase, no payment is required from the document submitters.

Why WJ Blueprints?
With an extensive knowledge of the Berkshire County’s business community and an emphasis on local service, WJ has become the Berkshires’ most advanced reprographics company. In addition to offering specification sheets copying & binding and, to having the area’s largest blueprinting capabilities, WJ also has: large document copying (L.D.C.), reductions and enlargements, high speed CAD plotting, large document scanning, archival mylars, large format mounting & laminating, large format full-color plotting, and overnight shipping comprise our offerings. All work is performed “in-house” by our highly trained staff.

Benefits of the WJ’s CDM Program.

1. Your office staff and design/construction professionals can go on with their usual duties without disrupting the office routine while W.J. handles the copying and distribution of bid documents.
2. WJ’s CDM eliminates the bookkeeping associated with deposits and refunds often required from contractors for bid documents.
3. Internal paper work is reduced and office clutter from bundles of prints and specifications is eliminated.
4. Fewer sets of bid documents are printed resulting in less waste.
5. Addendums are handled smoothly and efficiently.
6. Copying and distribution is handled by WJ from the contractors order information.
7. Shipping labels, and receipt forms preparation are part of the CDM program.

To Start a WJ’s CDM Project.
All WJ’s CDM programs are custom tailored to the individual needs of the participants. This custom tailoring is the key to success, as no two construction jobs are ever the same. To find out more on how to put a program together for your construction project, please contact: Tim Houghtlin, WJ’s CDM projects manager at 413-442-3320 or toll free at 800-894-6644.